WOMADelaide 2019

Terms & Conditions for the Use of Botanic Park

The WOMADelaide site – Botanic Park – is a significant cultural and natural heritage site, with important scientific and botanical collections. It is managed by the Botanic Gardens and State Herbarium of South Australia (Botanic Gardens), a State Government statutory authority. Adelaide’s Botanic Garden has a rich history and has been part of the cultural and scientific fabric of Adelaide since its inception.

Protecting Botanic Park, its trees, plants and infrastructure, and preventing damage is of the utmost importance to Botanic Gardens and WOMADelaide management. The following guidelines have been developed for all users of Botanic Park and must be strictly adhered to. All Botanic Park users (contractors, stakeholders, stallholders, staff, crew etc.) must follow instructions given by a member of Botanic Gardens or WOMADelaide management (or their representative).

If you are involved in, or are witness to, any damage occurring to the Park, please advise your WOMADelaide contact (Stallholder Coordinator, Site Coordinator etc.) immediately for official documentation and reporting of the incident.


This year, Botanic Gardens and WOMADelaide management have introduced a penalty system for breaches to these Terms and Conditions – first a warning, then fines will be issued for repeated breaches of the guidelines detailed below.


To be read in conjunction with the document Use of Botanic Park DEFINITIONS & EXAMPLES

PROTECTION OF TREES

Many of Botanic Park’s trees are of exceptional cultural significance and are protected by the Significant and Regulated Trees provisions of the Development Act 1993. Young establishing trees are the future giants of Botanic Park and are equally significant.

Tree Roots

The tree root zone (also known as tree bowl, tree protection zone, mulch bed) is normally the circular area around the trunk that extends as far as the reach of the tree’s branches – this can be up to several metres or more out from the trunk.

Severing roots of a tree can threaten its stability and increases the risk of a tree falling over, particularly in windy conditions. Any damage sustained to a tree’s root system will leave the tree susceptible to pest and disease infestation. If the soil is waterlogged following heavy rain, heavy compaction of soil will occur. Damage to roots reduces the ability of trees to obtain sufficient water and nutrients, which may lead to the death of a tree, or permanent loss of foliage and vigour. To prevent damage to tree roots, the following guidelines must be followed:

  • Trenching for temporary facilities is not permitted.
  • Removal of turf or other excavation work is not permitted.
  • Installation of stardroppers, tent pegs, stakes, spikes, posts or other items in tree root zones is not permitted.
  • Mulch, soil, sand or other loose material cannot be brought into Botanic Park.
  • Vehicles must not drive over or park on tree root zones.
  • Ice and very hot or very cold water, oil, fat and waste water cannot be disposed of on the Park.

Tree Canopies and Trunks

Damage to the canopy of the tree or loss of bark from the trunk or branches can be an entry point for pest and disease which may lead to the death of a tree, or the permanent loss of foliage and vigour. The following procedures will help prevent damage to trees:

  • Every vehicle* must be escorted onto the Park by a person (‘spotter’) in front of the vehicle (or behind if reversing), and must display a ‘Grass Access - Green’ permit. A spotter can be a person from your own organisation or a member of the WOMADelaide crew, and can be on foot, in a golf car or on a bicycle. It is the spotter’s responsibility to ensure the vehicle avoids hitting tree branches, juvenile trees, tree root zones and plants, as well as underground services (sprinklers, tap boxes, etc). *Golf cars do not require spotters.
  • In certain circumstances a spotter is not required – these vehicles will display a ‘Grass Access - Blue’ permit.
    Note – if a forklift or other vehicle is carrying a load which is obstructing the driver’s view, they MUST have a spotter, even if the vehicle is displaying a ‘Grass Access - Blue’ permit.
  • If permission has been granted to bring a vehicle onto Botanic Park, the driver must assess the height and width of the vehicle to ensure that there will be no damage to branches in reaching the required location.
  • At all times while manoeuvring, but particularly while reversing, the driver of a vehicle must ensure there is no risk of hitting or grazing any parts of trees.
  • No activity will be permitted under or closely adjacent to the canopy of a tree that will release sufficient heat, fumes or particles to cause damage to the tree.
  • Ropes, wires and cables cannot be used on trees. (In some circumstances, contractors may be given prior, written permission by Botanic Gardens management to do so under strict controls.)
  • Under no circumstances are nails, screws or other fixtures to be used on any part of a tree.
  • Trees must not be climbed.
  • Trees cannot be pruned or moved. The location of trees and branches must be considered when planning all activities and infrastructure placement, and foliage, bark and/or branches cannot be removed from any plant or tree. Likewise, trees cannot be relocated.

PROTECTION OF UNDERGROUND SERVICES

Botanic Park’s underground services include the irrigation system, sprinklers, tap boxes, pipes, electrical wiring, gas line, telephone cables and mains water. The following guidelines will help prevent damage to underground services:

  • No stardroppers, tent pegs, stakes, spikes, posts or similar items to be driven into the ground without the prior approval of authorised Botanic Gardens staff.
  • Paint mark-out lines on the ground indicate the location of underground services, and must be observed and avoided. Any item driven into the ground - including its final resting point - must be at least one metre away from either side of the mark-out line. See diagram.
  • Vehicles* driving onto the Park must follow a specified, marked route and must be escorted by a ‘spotter’ in front of the vehicle (or behind if reversing). A spotter can be a person from your own organisation or a member of the WOMADelaide crew, and can be on foot, in a golf car or on a bicycle. It is the spotter’s responsibility to ensure the vehicle avoids underground services (including sprinklers, tap boxes, etc.) as well tree branches, juvenile trees, tree root zones and plants. *Golf cars do not require spotters

 Image_mark-out lines

VEHICLE MOVEMENT, EQUIPMENT, INFRASTRUCTURE

  • All vehicles used by contractors, stakeholders, stallholders and crew (trucks, vans, cars, golf cars, etc.) must have prior permission to be on the Park and must display a ‘Grass Access - Green’ or ‘Grass Access – Blue’ permit.
  • All vehicles used by contractors, stakeholders, stallholders and crew must adhere to the speed limit of walking pace only (maximum 10km per hour) on the Park and be aware of public safety, especially children.
  • All vehicles* must follow a specified, marked route and must be escorted onto the Park by a ‘spotter’ in front of the vehicle (or behind if reversing). A spotter can be a person from your own organisation or a member of the WOMADelaide crew, and can be on foot, in a golf car or on a bicycle. It is the spotter’s responsibility to ensure the vehicle avoids hitting tree branches, juvenile trees, tree root zones and plants, as well as underground services (sprinklers, tap boxes, etc). *Golf cars do not require spotters.
  • In certain circumstances a spotter is not required – these vehicles will display a ‘Grass Access - Blue’ permit.
    Note – if a forklift or other vehicle is carrying a load which is obstructing the driver’s view, they MUST have a spotter, even if the vehicle is displaying a ‘Grass Access - Blue’ permit.
  • Vehicle movement is only allowed on the Park (for authorised vehicles) between the hours of 7am and 7pm.
  • Equipment/infrastructure left on the Park must be stored in authorised storage areas.
  • Bollards, barriers, markers, tape, cones, flags and signs indicating restricted areas must not be moved.
  • All vehicles must park in authorised parking areas only – both on the Park and on the roadway. Vehicles are permitted on the Park for unloading and loading equipment only, and must not remain on the Park unless absolutely necessary.
  • All vehicles must adhere to the speed limit of 10km per hour on Plane Tree Drive and Botanic Drive.

MISCELLANEOUS

  • All contractors, stakeholders, stallholders and crew must use the Adelaide Botanic Garden’s toilet block or temporary toilet facilities provided in Botanic Park.
  • All contractors, stakeholders, stallholders and crew are responsible for proper rubbish/waste disposal, in the waste and recycle containers provided, and must not leave any rubbish/waste within Botanic Park.

SEVERE WEATHER

  • In the case of severe weather conditions, including prolonged heat, severe rain, flooding and wind, strategies will be implemented to alleviate dry or dying grass, flooding, vehicle bogging and general muddy conditions.
  • Contractors, stakeholders, stallholders and crew will be advised of any changes regarding access onto the Park in the case of severe weather. Instructions given by Botanic Gardens and/or WOMADelaide staff must be followed by all parties.

 


 

It is your responsibility to ensure your workers have read, understand and follow these Terms and Conditions.

Any questions or concerns, please talk to your WOMADelaide contact person.

Please note: Penalties will be issued for breaches of these Terms and Conditions.

If significant damage is caused to trees, plants or infrastructure in Botanic Park, you/your organisation will be responsible for covering the cost of repair or replacement as determined by Botanic Gardens management.